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Liberal Arts Council Minutes

25 February 2009, 2:00 pm, FH 230
(Approved at the Liberal Arts Council meeting on 11 March 2009)

Presiding: Dean Ann Marie Ellis
Recording: Associate Dean Daniel Lochman
Council Members: Vicki Brittain, Susan Day, Dennis Dunn, Bob Fischer, Nancy Grayson, Michael Hennessy, Vince Luizzi, Jon McGee, Shirley Ogletree, Philip Suckling

1. LAC minutes of meeting on 2-18-09 reviewed and approved (2009-2010 Common Experience, planning, grants and contracts, new associate deans, curriculum issues, stewardship of college resources).

2. Congratulations. (a) To Frank de la Teja (HIST), who has been elected Honorary Member of the Sons of the Republic of Texas. He will be inducted in March at the 2009 Annual Meeting at Tapatio Springs in Boerne. (b) To MFA poetry student Jessica Talamantez, who been named Assistant Poetry Editor at Narrative Magazine. (c) To Howard Balanoff (POSI), director of the William Hobby Center, for organizing a successful American Society for Public Administration and Certified Public Management Conference at the Round Rock campus.

3. Liberal Arts in the news: On 2/10, Country Music Television (CMT) News featured the music of Robert Earl Keen and prominently mentioned a CD, The Road Goes on Forever, produced for the Center for Texas Music History.

4. Strategic planning. Dean Ellis distributed an update of the principal goals of the College plan in preparation for the Deans Forum this Friday; Council reviewed the goals and offered comments.

5. Endowment support of scholarships. Dean Ellis noted that, due to the downturn in the markets, most scholarships in University accounts cannot be funded this year. She has learned that departments able to fund one or more scholarships from University accounts must request authorization for each award from University Advancement. Funds not expended for scholarships and returned to the corpus also must be confirmed. Departments opting not to expend funds from University accounts this year are to forward an email to the Dean stating their decision for each scholarship account.

6. Consultants’ comments about learning outcomes and methods. Dean Ellis reported that the University has received comments from external consultants who reviewed materials being readied for the upcoming SACS reaffirmation. Texas State’s Office of Assessment has reviewed the comments concerning student learning outcomes, and it will soon distribute them to affected departments. The comments are to be addressed as programs revise learning outcomes and methods of assessment later this year.

7. Curriculum issues.
Dr. Lochman presented summaries of proposals to change, add, and delete courses
in Liberal Arts during the regular curricular cycle. On meetings on February 6, 13, and 20, the Liberal Arts Faculty Advisory Council reviewed the proposals and approved them subject to appropriate revisions. Following online review, Liberal Arts Council unanimously approved all course proposals. In addition, Liberal Arts Council unanimously approved proposed changes to the admissions policy and the minor requirement for thesis and non-thesis tracks for the MA in Political Science. On another matter, Dr. Lochman sought the Council’s advice regarding proposed changes to the College review process.

Around the Table

Dean Ellis reported on her very positive experience at a conference organized by Dr. Howard Balanoff at the Round Rock Higher Education Campus. She noted that facilities at that location are ideal for conferences and meetings on Friday and Saturday.

• Beginning January: Faculty online review (deadline March 1)
• Beginning January: Staff appraisals (deadline April 15)
• Thursday, February 26: Deadline for departments / centers to provide Dean’s office with the names and addresses of students to be recognized for Academic Excellence at the Liberal Arts Awards Day ceremony
• Thursday, February 26, 5 pm: Extended deadline for departments / centers to forward one application / nomination packet for each Outstanding Undergraduate and Graduate Student Award to the Dean
• Friday, February 27, Centennial Hall Teaching Theatre: Deans’ Forum: updates to Academic Plans
• Friday, February 27: Deadline for nominations for the LBJ Outstanding Senior Student Award. Nomination forms are available at
• Friday, February 27: Deadline for nominations for the Alumni Association’s Teaching Award of Honor. Nomination forms available at
• Friday, February 27: Deadline for Distinguished Alumnus/Alumna Award Nomination forms available at
• By Friday, February 27: Complete faculty online review
• Monday, March 2, 2-3:30, LBJSC 3-14.1: Workshop featuring Scott Lewis from the National Center for Higher Education Risk Management: Preventing and Responding to Disruptive Students In and Out of the Classroom
• Monday, March 2: Deadline for nominations for the Sallie Beretta Outstanding Senior Woman for 2008-2009. For information and nomination forms, see
• Wednesday, March 4: Deadline to forward applications for Texas State University System’s Regents Professor Award. Send to the attention of Dr. Cathy Fleuriet in the Office of the Provost
• By Thursday, March 5: LAC to evaluate and rank applicants / nominees for Outstanding Graduate / Undergraduate Student awards
• Friday, March 6, 5 pm, Dean’s office: Deadline for Commencement Speaker nomination packets
• Tuesday, March 10, 3-4 pm, JCK 1100: Provost’s Open Forum on the University Plan
• Wednesday, March 11, 2 pm, FH 230: LAC meets
• Friday, March 13: Deadline for applications for the undergraduate or graduate Center for Multicultural and Gender Studies Women’s Scholarship; the website of the Center for Multicultural and Gender Studies provides application details
• Wednesday, March 18: Deadline for applications for the 2009 Summer Predoctoral Fellowship Program. Information and application details at
• Monday, March 23, 10 am: Deadline for nominees to turn in to the Liberal Arts office binders for Presidential Awards
• Thursday, March 26, 1-4:30 pm, JCK 1100: Vice Presidents and Director of Athletics’s Open Forum on planning
• March 26, 5 pm: Automatic “W” deadline
• Monday, March 30: Applications for Presidential Upper Level Scholarships due from departments to the Dean’s office
• In April: University SACS Open Forum
• Wednesday, April 1, 2 -3:30, JCK 623: Budget Training for Liberal Arts Council
• Thursday, April 2, 6 pm, Alkek Teaching Theatre: Liberal Arts Awards Day
• Friday, April 3: Distinguished Liberal Arts Alumni / Alumnae event
• Monday, April 13, 3-4:30, Derrick 111: Dean’s Open Door for faculty
• Wednesday, April 15: Staff appraisals due to Human Resources
• Thursday, April 16, 10-11:30, ELA 245: Dean’s Open Door for faculty
• Saturday, April 18, 10:15-12:15 pm, LBJ Student Center: Bobcat Day
• Thursday, April 23, 2-3:30, FH 313: Dean’s Open Door for staff
• Monday, May 4: Last day of classes, Spring 2009
• Friday, May 15, 6:00 pm, Strahan Coliseum: College of Liberal Arts Commencement
• Friday, May 29: Department chairs review and approve 2008-2009 student learning outcomes results, action plans, and evidence of improvement
• Wednesday, June 15: Offline learning outcomes results, action plans, and evidence of improvement due to the Dean’s office for review by the Associate Dean
• By Tuesday, June 30: Student learning outcomes results, action plans, and evidence of improvement approved by Dean and uploaded to the SACS site by the Dean's office. Lock-down date for SACS materials.
• September 30: Revisions to Academic Affairs Learning Outcomes and Methods for 2009-2010 reviewed by chairs/directors
• September 30: Revisions to General Education Learning Outcomes and Methods reviewed by chairs’ directors prior to approval by the Dean of University College and General Education Council
• In September: University Strategic Plan Progress Report completed
• In September: Planning session for all departments undergoing Academic Program Review in 2010
• Thursday, September 10: Compliance certification due to SACS
• Wednesday, September 30: Program Student Learning Outcomes revisions reviewed by chairs/directors
• Wednesday, September 30: General Education Student Learning Outcomes and Methods of Assessment reviewed by chairs/directors prior to being approved by the Dean of University College and General Education Council
• October-November: Off-site SACS review
• Friday, October 30: Revisions to Academic Affairs Learning Outcomes and Methods reviewed by deans
• Friday, October 30: Revised General Education Learning Outcomes and Methods of Assessment reviewed by Dean of University College and General Education Council
• Monday, February 8, 2010: Quality Enhancement Plan due to SACS
• January-February: Texas State responds to off-site review
• March 22-25: On-site SACS peer review conducted
• December 1-7: Review by Commission on Colleges