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Liberal Arts Council Minutes


31 March 2010, 2:00 pm, FH 230

Presiding: Dean Ann Marie Ellis
Recording: Associate Dean Lucy Harney

Council Members: Vicki Brittain, Shirley Ogletree, Robert Fischer, Jon McGee, Vince Luizzi, Susan Day, Dennis Dunn, Philip Suckling, and Associate Deans Nancy Grayson and Britt Bousman

Guests: Ms. Stephanie Larrison, Ms. Paula Williamson, Ms. Joan Heath, Ms. Rose Trevino, and Mr. Joe Meyer

1. LAC minutes for 3 March 2010 meeting were approved.

2. Congratulations: a) to Ken Grasso (POSI), whose 2009 book, Rethinking Rights: Historical, Political and Philosophical Perspectives (co-edited with Bruce Frohnen, Missouri UP) was named as one of Choice's "Outstanding Academic Titles of 2009"; b) to anthropology undergraduate student Chris Davis and graduate students Laura Ayers and Becca Shattuck for receiving awards at the recent Texas Academy of Sciences meeting; c) to Tim O’Brien (ENG) for receiving the Katherine Ann Porter Award from the American Academy of Arts for his prose fiction; d) to Geography doctoral student Tammy Biegas for being selected to attend the 2010 Built Environment Assessment Training in Philadelphia (June 2010); Tammy’s doctoral advisor is Yongmei Lu; e) to Gary Hartman (HIST) for receiving recognition from President Trauth for his organization and performance at the Texas State Board of Regents’ dinner (2/18), and for another successful “Unplugged” concert and donor event (3/23) for the Center for Texas Music History; f) to history major Jon G. Thompson, Jr. for being named Outstanding Undergraduate Student in Liberal Arts, and to psychology graduate student Michelle Seiler for being named Outstanding Graduate Student in Liberal Arts; and g) to Elizabeth Makowski (HIST) for being named the inaugural Ingram Professor of History for 2010-2013.

3. Liberal Arts in the News: a) American Democracy Project (adpaascu.wordpress.com, 3/11) features a blog about Texas State’s Philosophy Dialog Series posted by philosophy department faculty; b) President Trauth (From the Hill, 2010 Winter II) recognized Sue Beebe (ENG) and Tim Staskus (Distinguished Alumnus) for being honored with awards from the Texas State Alumni Association; President Trauth also recognized the work of Christi Conlee (ANTH) which is featured in current issue of National Geographic; c) Gary Hartman and Frank de la Teja (both HIST) were interviewed by KUT’s Nathan Bernier on myths of Texas history for a piece entitled “Selling Texas at SXSW” (www.kut.org/items/show/20193); d) Tomas Morin (ENG) was interviewed (3/15) for NPR’s “Portrait of the Artist” series (http://www.kut.org/items/show/20199Tomas); e) The University Star (“Trends” 3/23, “Filmmaker sheds light on Texas music at SXSW”) cited very favorable comments of Alan Govenar regarding Gary Hartman (HIST) and the Center for Texas Music History.

4. Vireo Online Thesis/Dissertation Submission Process: Ms. Paula Williamson, Ms. Stephanie Larrison, and Ms. Joan Heath discussed the Vireo online submission process for theses and dissertations that is being considered for implementation at Texas State. They noted that focus groups have been held on the topic with faculty members, and that focus groups would soon be organized for graduate students. Handouts were distributed that outlined both the current submission processes (paper and digital) and the Vireo system. Ms. Larrison explained the advantages of the Vireo system: 1) the entire process, including revisions and approvals, can be handled online, and 2) students my access the system 24 hours per day.

Council members expressed concern about students’ access to their theses and dissertations after graduation. Ms. Heath explained that unembargoed works would be exported to ecommons. Embargoed works would be stored in the Texas Digital Library. Hard copies of theses/dissertations will continue to be made available through the Texas State repository.

Council members also had questions regarding copyright for students and faculty advisors, the advisability of embargo, the publication status of theses/dissertations, and responsibility for permission to use printed images. Ms. Williamson pointed out that these issues exist as well under the current system.

Ms. Williamson reported that the proposed Vireo system, which has already been adopted by UT, Texas A&M, Texas Tech, and the University of Houston, will be piloted at Texas State as early as this summer in one or two academic programs.

5. Bobcat Balance: Ms. Rose Trevino, Texas State’s Work Life Coordinator spoke to the council about Bobcat Balance, the new work life and employee assistance program available free of cost to all benefits-eligible faculty, staff, graduate students, and household members. Ms. Trevino distributed a brochure outlining the various services provided through the program, including: emotional/psychological services, financial/legal analysis and advice, substance abuse/recovery services, child/eldercare and work life resources, marital/relationship/family counseling, and everyday resource and referral services.

In response to council members’ concerns, Ms. Trevino described the screening methods used to certify the expertise of the professionals who deliver the services in Bobcat Balance. Ms. Trevino also noted that participation in all services, including counseling sessions, is confidential. (Exceptions outlined at www.worklife.txstate.edu.)

6. Pre-Majors, Major Codes, and Reporting Needs: Mr. Joe Meyer, Texas State’s Director of Institutional Research, briefed council members on the pending implementation of the SunGard Banner system for indicating codes for majors, minors, and concentrations in academic programs. Mr. Meyer distributed a handout comparing Texas State’s numerical coding system with the proposed alphabetic system used by all but four universities in Texas. Banner is the most widely adopted student information system. Departments and programs will choose their own codes, which should correspond to course prefixes where possible.

Council members questioned Mr. Meyer regarding the accessibility to department chairs of data organized through Banner and other sources such as data pivot tables. Mr. Meyer reported that IT is working to develop data tables aligned with the student information system which should be ready for use in about a year. He noted that faculty and staff now have direct access to data pivot tables. (Dean Ellis volunteered to send the link to council members.)

7. Student Service Fee Permanent Funding Requests: Dr. Harney reported on the criteria that the Student Service Fee Advisory Committee will use to prioritize requests for permanent funding. These criteria include: evidence that funds will benefit a large number of students, evidence that the activities supported by the funds are competitive and prestigious, and evidence that those making the request have secured alternative funding (preferably 60-70%) for the total cost of the activity. Cost itemizations are also very important. Dr. Harney distributed a copy of Dr. Brittain’s request as a model for addressing these criteria.

Dean Ellis noted that she will rank the requests from Liberal Arts primarily according to the number of students benefited, and then according to the level of prestige of the activities.

8. Salary Review / Faculty Merit: Dean Ellis distributed to department chairs the Provost’s guidelines for salary review and faculty merit, along with salary data for each department.

Merit recommendations are due from chairs to Dean Ellis by April 23.


Around the Table:

Dean Ellis commented that members of the Dean’s Graduate Student Council expressed strong interest in having graduate courses posted online 2 years in advance. She asked chairs to actively explore this possibility as a way to assist graduate students in organizing their degree plans.

Dean Ellis distributed a packet from a recent workshop on Social Media.

Council members discussed several recent behavorial incidents involving students.


The meeting was adjourned.

 

 

 


Announcements and Reminders:


Chair/Director/Faculty Deadlines:

• April 23: Merit recommendations due to Dean Ellis
• April 30: Chairs submit recommendations to Dean Ellis regarding faculty members in the 2nd contract year subject to further review or in the 3rd or subsequent contract year. PPS 8.01 (See PPS 8.01 Calendar)
• May 3: List of Faculty members eligible for consideration in 2010-2011 Tenure & Promotion process. (See Tenure & Promotion Calendar)
• May 4: Inform each affected 2nd or 3rd contract year faculty of reappointment action taken. PPS 8.01 (See PPS 8.01 Calendar)
• May 14: Class Schedule Worksheets for Spring 2011 due to Registrar’s Office
• May 14: Deadline for proposals: Summer 2010 Technology Integration Workshop (2-page proposals to its-proposals@groups.txstate.edu)
• May 29: 2009-2010 Academic Affairs Student Learning Outcomes Assessment Results reviewed/approved by chairs/directors
• June 9: Class Schedule 1st Edits for Spring 2011 available through CatsWeb
• July 1: Deadline to apply to use faculty-authored materials in Fall 2010 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• July 14: Class Schedule 1st Edits for Spring 2011 due to Registrar’s Office (departments lose first call)
• August 9: Class Schedule Final Edits for Spring 2011 available from CatsWeb
• September 3: Class Schedule Final Edits for Spring 2011 due to Registrar’s Office
• September 6: Class Schedule Worksheets for Summer 2011 available from CatsWeb (Business Menu: Batch Reports)
• October 8: Class Schedule Worksheets for Summer 2011 due to Registrar’s Office
• October 11: Class Schedule Worksheets for Fall 2011 available from CatsWeb (Business Menu: Batch Reports)
• October 27: Class Schedule 1st Edits for Summer 2011 available through CatsWeb
• November 1: to apply to use faculty-authored materials in Spring 2011 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• November 5: Class Schedule Worksheets for Fall 2011 due to Registrar’s Office
• November 19: Class Schedule 1st Edits for Summer 2011 due to Registrar’s Office (departments lose first call)
• November 24: Class Schedule 1st Edits for Fall 2011 available through CatsWeb
• December 10: Class Schedule 1st Edits for Fall 2011 due to Registrar’s Office (departments lose first call)
• January 3, 2011: Class Schedule Final Edits for Summer 2011 available from CatsWeb
• January 13, 2011: Class Schedule Final Edits for Fall 2011 available from CatsWeb
• January 28, 2011: Class Schedule Final Edits for Summer 2011 due to Registrar’s Office
• February 11, 2011: Class Schedule Final Edits for Fall 2011 due to Registrar’s Office


Events:

• April 21: Alex Trebek delivers 2010 Grosvenor Distinguished Lecture (7:00, Alkek Teaching Theater)
• May 14: Spring Commencement (10:00, Strahan)

Professional Development:

• April 6, 13, & 20: Technology Workshop: Getting Started with Excel 2007 (8:30-10:00 am, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• April 7, 14, & 21: Technology Workshop: Getting Started with Visio 2007 (8:30-10 am, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• April 8, 15, 22, & 29: Technology Workshop: Getting Started with Access 2007 (8:30-10:30 MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• April 14 & 21: Workshop: Newly Revised Managing@TXSTATE (8:30-5, JCK 460) (http://www.txstate.edu/pdevelop/Services/workshops/spring2010.html by 4/8)
• April 20: Workshop: More Award-Winning Tools, Tips & Techniques for Classroom Instruction (12:30-2, Alkek 105/106) (http://www.ada.txstate.edu/faculty/Workshop-spring10/Toolsreg.html by 4/19)
• April 20: Workshop: EEO Training for Employees: Non-Supervisors (8:30-12, JCK 1100) (http://www.txstate.edu/pdevelop/Services/workshops/spring2010.html) by 4/13
• April 30: Grant Workshop: Project Budgets on Excel (11-12, MCS 364) (contact Britt Bousman: cb26@txstate.edu)
• May 3 (3-4:30) or May 4 (8:30-10): Workshop: Issues in Campus Student Employment (JCK 460) (http://www.txstate.edu/pdevelop/Services/workshops/spring2010.html by 4/26)
• May 11: Technology Workshop: Getting Work Done with Excel 2007- Managing Data (1-2:30, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• May 17-25: Technology Workshop (w/$600 stipend): Creating and Teaching an Online Course (http://www.its.txstate.edu/training/workshops.html) application due 3/24
• May 18: Technology Workshop: Getting Work Done with Excel 2007- Using Pivot Tables and Charts (1-2:30, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• May 18-19: Workshop (w/$750 stipend): Infusing Sustainability into the Curriculum (applications to Janet Hale jh29@txstate.edu by 4/1)
• May 17-20: Texas State Summer Statistical Institute (Alkek 118) (schedule of courses: http://www.txstate.edu/trec/faculty-support/trainingSchedule.html) (registration 4/21-5/7)
• May 20: Technology Workshop: Getting Work Done with MS Access 2007 (1-2:30, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• May 21: Grant Workshop: Post Award (11-12, MCS 364) (contact Britt Bousman: cb26@txstate.edu)
• May 21-25: May 24-28: Technology Workshop: Technoshop
• May 25: Technology Workshop: Getting Work Done with Excel 2007- Using Functions and Formulas (1-2:30, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• May 27: Technology Workshop: Getting Work Done with Word 2007- Get the Picture: Using Tables, Charts, and Graphs (1-2:30, MCS 363) (http://www.tr.txstate.edu/training/workshop-registration.html)
• August 2-13: Technology Workshop (w/$1,200 stipend): Integrating Technology (Proposals by May 14; information at http://www.its.txstate.edu/training/tech_int.html)

Assessment Information:

• June 1: 2009-2010 Student Learning Outcomes Assessment Results (w/ action plans and evidence of improvement) uploaded to Academic Affairs web site
• June 15: 2009-2010 Student Learning Outcomes Assessment Results audited by Associate Deans for Academic Assessment
• June 30: 2009-2010 Student Learning Outcomes Assessment Results reviewed/approved by Deans
• October 15: 2010-2011 Student Learning Outcomes, Mission Statement, and Methods audited by Associate Deans for Academic Assessment
• December 1-7: Review by Commission on Colleges

Other:

• April 19: Write Right! (4-5, ED 3039)
• April 21: Writing Center Workshop: GSP Group Review Session (11-12, FH G09)
• April 22: Writing Center Workshop: GSP Group Review Session (1-2, FH G09)
• April 28: Mastering the In-class Essay (5-6, FH 341)
• April 28: Writing Center Workshop: GSP Group Review Session (11-12, FH G09)
• April 29: Writing Center Workshop: GSP Group Review Session (1-2, FH G09)
• April 29: Mastering the History In-class Essay (4:30-5:30, CEN 402)
• May 3: Last day of classes, Spring 2010