Liberal Arts Council Minutes
Minutes of the Liberal Arts Council Retreat
22 September 2010, 12:30am – 4:00 pm, FH 230
Presiding: Dean Ann Marie Ellis
Recording: Associate Dean Lucy Harney
Council Members: Vicki Brittain, Susan Day, Frank de la Teja, Bob Fischer, Vincent Luizzi, Jon McGee, Michael Hennessy, Shirley Ogletree, Philip Suckling, Mark Busby, Dennis Dunn, Associate Dean Brit Bousman, Associate Dean Nancy Grayson
I. CAD Update
• Congratulations: Dean Ellis congratulated and thanked department chairs for their successful management of the fall enrollment increase.
• Enrollment Report and HSI Status: Dean Ellis updated Council members on the 2010 Preliminary Fall Enrollment Report and Texas State’s application for the status of Hispanic Serving Institution. She will distribute to Council members an electronic handout with more detailed enrollment data. The achievement of HSI status will lead to eligibility for increased grant-funded federal support and may bolster research collaboration between Texas State and non-HSI universities.
• Faculty-Authored Books: At the request of the Provost, colleges will exercise stricter scrutiny of faculty-authored books before they are sent to the President.
• Student Service Fee Funds: Dean Ellis will seek clarification on funding policies of the Student Service Fee Advisory Committee and will follow up with Provost Moore about the possibility of an alternative funding source for research-related student travel.
• Information to the President’s Office: Dean Ellis reminded Council members that correspondence from Texas State faculty and staff should not be sent directly to the President’s office, but should be routed through the College Deans and Associate Vice Presidents (or Associate Provost) to Provost Moore.
• Other Items:
-To help address space constraints, departments are encouraged to develop online offerings for courses in the core curriculum.
-Colleges will not be required to develop a uniform template for Faculty Development Leave applications.
-In the future, only faculty named University Distinguished Professor will be awarded Distinguished Emeritus status upon retirement.
II. Safety Issues
• Dean Ellis thanked the Geography department for their excellent response to the recent fire in Evans.
• Chairs were asked to review their procedures for protecting staff and faculty from threats to their safety.
III. Report/Announcements from Associate Dean Harney
• Curriculum: Dr. Harney included a packet handout for use in completing course forms. She noted that there are already over 100 course forms on the LA Curriculum TRACS site. Faculty are encouraged to be attentive to detail in completing the forms to facilitate the work of the Faculty Advisory Council (College Curriculum Committee) in reviewing the many course changes, additions, and deletions.
• Learning Outcomes: Chairs were reminded to approve student learning outcomes for undergraduate and graduate programs by September 30. Departments wishing to make changes to last year’s outcomes should send those changes to Dean Ellis for pre-approval by September 27. Audits from previous cycles should be consulted when approving or editing outcomes for this year. Beth Wuest asks that major changes to outcomes be introduced prior to 2012-2013, where possible.
• Strategic Planning: Chairs/Directors will receive a digital copy of the updated strategic plan. They are asked to proofread for accuracy and to supply missing information (marked in yellow) and return to Dr. Harney. We will wait until the University’s strategic planning process is underway before adding program initiatives.
IV. Report from Associate Dean Bousman
• Grants and Contracts: Dr. Bousman included packet handouts indicating the grant activity in Liberal Arts (amount submitted/funded in FY2010 and number/amount funded 2008-2010). Council members discussed how to secure acknowledgement from OSP for grant awards on which Liberal Arts faculty are listed as secondary investigators.
V. Report from Associate Dean Grayson
• Approving Course Overloads for Students: Dr. Grayson included packet copies of the contracts signed by students who are approved for course overloads and for Dean’s Approval Registration. She discussed with Council members the advisability of approving drastic course overloads for students with extenuating circumstances. Council members generally agreed that such overloads are not in the best interest of students.
VI. Tenure and Promotion
• Dean Ellis included a packet handout listing the 20 Liberal Arts faculty who will apply for tenure and promotion this fall. Chairs are asked to verify the presentation quality of promotion materials (especially the vita) before forwarding these to the College.
VII. Department and Center Reports
• Chairs and Directors reported on the accomplishments of their units during the past year and outlined their goals for the current year as well as their longer-term vision. Reports (PDF) accompany retreat minutes.
VIII. Workload Policy and Reports
• Dean Ellis distributed workload reports for review and comment by chairs. She included a packet handout of the revised LAPPS on workload credits which reflects alterations suggested at the Liberal Arts Council meeting on September 1, 2010. Council members unanimously approved the changes.
The meeting was adjourned.
Announcements and Reminders:
• November 8: Dean’s Open Door (Faculty) (3:30-5, FH 230)
• November 10: PC submits recommendation for 2nd year faculty to chair
• November 15: PC will have reviewed each tenure/promotion candidate's application and documentation, voted, and submitted recommendations to chair/director
• November 16: Chair submits form for reappointment of untenured continuing faculty in their 2nd contract year. If the department has no faculty members in the 2nd contract year, a written report of that fact should be submitted.
• November 18: Dean’s Open Door (Staff) (1:30-3, FH 230)
• November 19: Deadline to submit Liberal Arts scholarship committee appointees to Dean Grayson (firstname.lastname@example.org)
• November 19: Class Schedule 1st Edits for Summer 2011 due to Registrar’s Office (departments lose first call)
• November 19: Chair informs affected 2nd year faculty of reappointment action taken, in writing
• November 24: Class Schedule 1st Edits for Fall 2011 available through CatsWeb
• December 1: Chair/director submits his/her recommendations for tenure/promotion, along with those of the PC, to the dean
• December 10: Class Schedule 1st Edits for Fall 2011 due to Registrar’s Office (departments lose first call)
• January 3: Class Schedule Final Edits for Summer 2011 available from CatsWeb
• January 5: Annual Performance Evaluation of Faculty and Post-Tenure Review of all faculty begins and should be completed by March 1
• January 11-25: Meetings with chair and PC held to review untenured continuing
faculty in their 1st contract year
• January 13: Class Schedule Final Edits for Fall 2011 available from CatsWeb
• January 15: Deadline to upload course proposals (changes, adds, and deletions) to the TRACS site (LA Curriculum 10-11)
• January 26: PC submits form for reappointment of untenured continuing faculty in their 1st contract year to chair
• January 28: Class Schedule Final Edits for Summer 2011 due to Registrar’s Office
• January 31: Deadline to submit Muir Mentoring Award nominations to Dean Ellis (http://www.txstate.edu/effective/upps/upps-04-04-36.html)
• February 1: Chair submits forms for reappointment of untenured continuing faculty in their 1st contract year to the dean. If the department has no 1st contract year faculty, a written report of that fact should be submitted
• February 3: Chair must inform each affected 1st year faculty of reappointment action taken
• February 11: Class Schedule Final Edits for Fall 2011 due to Registrar’s Office
• February 11: Deadline to submit nominees for Presidential Awards for Excellence to Dean Ellis
• March 1: Annual Performance Evaluation of Faculty and Post-Tenure Review of all faculty should be complete
• March 22-April 15: Meetings with chair and PC held to review untenured continuing faculty in their 2nd, 3rd,or subsequent contract year
• April 1: Deadline to apply to use faculty-authored materials in Summer 2011 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• April 29: Chairs complete appropriate portions of the form regarding each faculty member in the 2nd contract year subject to further review or in the 3rd or subsequent contract year as necessary and submit written recommendations to the dean. If the department has no faculty members in the second contract year subject to further review or in the third or subsequent contract year, a written report of that fact should be submitted
• May 4: Chairs write to each faculty member in the 2nd contract year subject to further review or in the 3rd or subsequent contract year for whom a recommendation has been submitted to inform them of the recommendation
• July 1: Deadline to apply to use faculty-authored materials in Fall 2011 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• November 9: Reading and Book Signing: Robert Stone (3:30, Alkek Wittliff)
• November 11: Reception, Conversation, and Book Signing: Texas Monthly and journalist Gary Cartwright (6:30, Alkek Wittliff)
• November 12: Fall Harvest Party (6-9, TMH Courtyard)
• November 13: Diwali 2010 (6:00, Alkek Teaching Theater)
• November 15: Texas Recycles Day (Quad) (The Texas Recycles Day)
• November 17: 6th Annual Celebration of the People Powwow (10-5, LBJ Amphitheater)
• November 22: International Faculty Luncheon Reception (11-1, LBJ Ballroom)
• December 2-3: Fifth Annual Undergraduate Research Conference / Abstract Deadline 11/12 (www.txstate.edu/honors/forum/honorconf.html) (email@example.com)
• December 17: Fall Commencement (10:00 a.m., Strahan)
• March 4: Symposium on Women and Gender, Population, and the Environment: Towards a Greater Understanding of the Intersections between Social and Reproductive Justice, Health, and Sustainability Issues (9-12+, LBJ Ballroom)
• October 12-November 30: Beginning and Advanced Technology Workshops: SAP, Access 2007, Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007, OneNote 2007 (http://www.tr.txstate.edu/training/workshop-registration.htmls)
• November 4 & 9: Workshops: Facilitation Skills Training (8-11:45, 12:45-5, JCK 460) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 10/28)
• November 9: ITS Workshop: Core Skills in Second Life (1-4, Alkek 148) (http://www.its.txstate.edu/training/workshops/coreskillssecondlifewksp.html)
• November 10: Faculty Fulbright Workshop with Steve Wilson (3:30-5:00, Alkek 105/106) (http://www.ada.txstate.edu/faculty/Workshop-Fall10/Fulbrightreg.html)
• November 12: Workshop: Effort Reporting for Grant Managers (2-3, JCK 420) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/5)
• November 16: Workshop: EEO Training for Employees: Non-Supervisors (8:30-12, JCK 1100) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/9)
• November 17: Workshop: Effective Workplace Writing (9:30-12, JCK 1100) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/10)
• November 18: Workshop: Introduction to the Grant Application Management System (GAMS): The Electronic Proposal Administration System Overview (1:30-3:30, JCK 623) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/11)
• November 18: Workshop: Transition from Combat to Classroom: Helping Student Veterans Succeed at Texas State (9:30-12, JCK 1100) to (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/11)
• November 19: Grant Workshop: Post-Award (11-12, MCS 364) (firstname.lastname@example.org)
• November 22: Workshop: Job Classification Training: Supervisors and Employees (2:30-4:30, Alkek 102 or RRHEC 364) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/15)
• November 22-23: Workshop in Austin: Grants Training (http://grantwritingusa.com/grants-training/grant-writing-workshops/austin-texas-november-2010.html?utm_source=janet&utm_medium=email&utm_content=southwest-tx-univ&utm_campaign=austin-texas-november-2010)
• November 29: Workshop: Staff Performance Training: Supervisors and Employees (2:30-4:30, JCK 460) (http://www.txstate.edu/pdevelop/Services/workshops/fall2010.html by 11/22)
• December 1: Technology Workshop: Introduction to Digital Still Photography (9-12, Alkek 148) (http://www.its.txstate.edu/training/workshops.html)
• December 3: ITS Workshop: Survival Skills for Online Teaching (1-2:30, JCK 119)
• February 18: The National Science Foundation Workshop: NSF Day at Texas State University (8-4:30, LBJ Ballroom) (NSF Days)
• November: International Education Month
• November 10: Submission deadline for The Writing Center’s Sustainability Art and Poetry Show (http://www.writingcenter.txstate.edu/Events/artshow.html)
• November 8-12: Philosophy Dialogue Series: Business Ethics (email@example.com)
• November 12: Reception: The Writing Center’s Sustainability Art and Poetry Show (6:00, FH G09)
• November 18: The Writing Center’s “Writing Beyond the University Speaker” Series presents Joseph Madden, Chief of Staff for State Representative Garnet Coleman and Executive Director of the Texas Legislative Study Group (4:00, FH G04)
• November 9, 16, 23 & 30: GSP Review Sessions (12-1, FH G04)
• November 10, 17, 24 & December 1: GSP Review Sessions (11-12, FH G04)
• November 4, 11, 18 & December 2: GSP Review Sessions (5-6, FH G04)
• December 6: Last day of classes, Fall 2010