Liberal Arts Council Minutes 2011
14 September 2011, 2:00 pm, FH 230
Presiding: Dean Michael Hennessy
Recording: Associate Dean Lucy Harney
Council Members: Vicki Brittain, Bill Kelemen, Mary Brennan, Beth Erhart, Susan Day, Bob Fischer, Dan Lochman, Phil Suckling, Vince Luizzi, Associate Dean Britt Bousman, and Associate Dean Nancy Grayson
Guest: Ms. Jennifer Grant
Dean Hennessy discussed with chairs the procedures for awarding surplus merit funds and requested their recommendations.
2. Strategic planning:
Dean Hennessy distributed a statement of the University’s mission, shared values, and goal statements as approved by the President’s Cabinet on June 22, 2011. He informed Council members that these principles will guide 2012-2017 university-level strategic planning, which will occur this fall. Faculty, chairs, and deans are encouraged to participate in this phase, where appropriate. Colleges and departments will conduct strategic planning in the spring, with a deadline for completion of July 1.
3. CAD items: enrollment, holiday cards, emergency procedures:
Dean Hennessy briefed Council members on the fall enrollment figures for the University, noting that growth continues to exceed projections. Council members reported experiencing increased difficulty in securing sufficient and appropriate classroom space, including in the late afternoons and evenings.
Dean Hennessy passed on President Trauth’s policy instructing that departments economize resources by restricting the sending of holiday cards to external parties such as donors and board members.
Dean Hennessy distributed a hand-out addressing the University’s procedures for dealing with campus emergencies. Provost Bourgeois is working with the UPD to further refine Texas State’s notification system so that faculty and students will be well informed when an emergency occurs.
Associate Dean Grayson asked chairs to remind faculty that the Faculty Handbook states that each faculty member is expected to attend one commencement ceremony each year and should be attired in suitable regalia.
5. Computer refresh cycle:
Dr. Bousman will send out lists of faculty eligible for the computer refresh cycle for chairs and college center directors to rank. He noted that the current system for computer replacement is under review by Dr. Van Wyatt, Texas State’s Vice President for Information Technology.
Off-agenda: Associate Dean Bousman reported that nine people have registered for the upcoming NSF grant-writing workshop, and asked chairs to encourage others to participate.
6. Banner and related matters:
Ms. Jennifer Grant, director of the Liberal Arts Advising Center, updated Council members regarding the ongoing challenges posed by the implementation of the Banner system:
• Students are encountering problems with the new process for declaring their intention to graduate. (The deadline to apply for graduation has been extended to October 7.)
• Advisors are experiencing problems with DegreeWorks, the new degree auditing system, particularly regarding the credit awarded for repeated courses and community college courses.
• Current transcripts are not yet viewable through the Banner system, but can still be accessed through Cognos. (Chairs are asked to inform Ms. Grant of faculty who should be allowed access to Cognos.)
• Reports indicating numbers of majors and minors cannot currently be generated using Banner. (Chairs should notify Ms. Grant of reports that they need. She will endeavor to compile the information.)
• Currently, if chairs or department advisors enter through Banner changes in a student’s major or catalog year, previous exceptions that have been made in DegreeWorks will be erased.
Around the table:
As chair representative to Texas State’s General Education Council, Dr. Suckling briefed Liberal Arts Council members on a new proposal from the THCB’s subcommittee on undergraduate education, which seeks to reduce the state’s core course requirement to 42 hours. (Texas State currently requires 46 hours of general education coursework.) The subcommittee’s proposal also involves changes in the content alignment of Gen Ed political science courses, and mandates the inclusion of new competencies such as teamwork, personal responsibility, and community responsibility in most Gen Ed courses. The General Education Council has passed a resolution to request that Texas State be allowed to retain the 46 hour core requirement as well as to maintain our current political science course format. The Gen Ed Council has also asked to be allowed input on the assignment of new competencies to specific courses.
Dr. Suckling also reported on a proposal from faculty of Texas State’s math department to create a new Gen Ed math course (Math 1312) that will combine statistics and college algebra.
Comments regarding issues under consideration by the Gen Ed Council can be directed to Liberal Arts representatives Phil Suckling (GEO), Vince Luizzi (PHIL), Lucy Harney (MODL), and Sue Beebe (ENG).
Dr. Harney reminded chairs to inform her of departmental representatives to the Faculty Advisory Council / College Curriculum Committee.
Dr. Grayson reminded chairs of the deadline of September 30 for nominations/applications for the NEH Distinguished Teaching Professorship. She also asked chairs to inform her of departmental representatives to the Liberal Arts undergraduate and graduate scholarship committees.
Council members discussed Texas State’s current procedures for approving new courses, and agreed that they would like to see a review of the roles of the various curriculum committees in this process.
The meeting was adjourned.
Announcements and Reminders:
• September 30: Revisions to Program and General Education Student Learning Outcomes approved by chairs/directors
• September 30: Deadline to submit nominations for the 2012-2015 NEH Distinguished Teaching Professorship in the Humanities (firstname.lastname@example.org)
• October 1: Chairs inform PC of continuing faculty to be reviewed (w/contract year)
• October 1: Deadline for Nominations and Applications for Piper Professor Award (FacultySenate@txstate.edu)
• October 4: Deadline to apply for One-Time FY12 Diversity Plan Funding (www.txstate.edu/oea) (send to Herman Horn at email@example.com)
• October 3: Deadline to submit applications for Piper Award nominees (http://www.txstate.edu/facultysenate/documents/piper-award/piper-nomination-form.html) (send to FacultySenate@txstate.edu attn: Valerie Anderson)
• October 3: University Honors Program begins review of Fall 2012 course proposals (proposals to Diann McCabe firstname.lastname@example.org / http://www.txstate.edu/honors/faculty/course-proposals.html)
• October 7: Faculty Development Leave proposals due to chairs (http://www.txstate.edu/facultysenate/documents/developmental-leaves.html)
• October 7: Summer 2012 Schedule of Classes worksheets due to Registrar’s Office
• October 8 – November 9: Chair and PC review continuing faculty in 2nd contract yr.
• October 10: Deadline to submit nominations for ACE Fellows (to Patricia Pattison email@example.com)
• October 11: Deadline to submit applications for Research Enhancement Program funding (http://www.txstate.edu/research/avpr/rep.html) (questions to: Mike Blanda firstname.lastname@example.org)
• October 14: Applications due for Fall 2012/Spring 2013 development leaves (email@example.com)
• October 15: Revisions to Program and General Education Student Learning Outcomes audited by associate dean
• October 17: Deadline for faculty applying for tenure/promotion to submit completed application files to chair
• October 17: Application deadline for hosting scholars with the Fulbright Scholar-in-Residence Program (http://www.cies.org/sir/) (further information: Steve Wilson firstname.lastname@example.org)
• October 17: Deadline for departments/schools to receive nominations/applications for the Presidential Management Fellows Program (http://www.pmf.gov/academia/nomination-overview.aspx)
• October 19: Application deadline for NSF Water Sustainability and Climate funding (http://www.nsf.gov/pubs/2011/nsf11551/nsf11551.pdf)
• October 30: Revisions to Program and General Education Student Learning Outcomes approved by dean
• November 1: Deadline to apply to use faculty-authored materials in Spring 2012 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• November 1: Deadline to apply for Library Research Grants (http://www.library.txstate.edu/services/faculty/libraryresearchgrants/grant-proposal.html)
• November 4: Fall 2012 Schedule of Classes worksheets due to Registrar’s Office
• November 10: PC submits recommendation for 2nd yr. faculty to chair
• November 15: Deadline for PC to submit votes/recommendations regarding tenure/promotion to chair
• November 16: Chairs submit reappointment forms for 2nd yr. continuing faculty to dean
• November 18: Summer 2012 Schedule of Classes 1st edits due to Registrar’s Office
• November 19: Chairs inform 2nd yr. continuing faculty of reappointment action
• December 1: Deadline for chairs to submit tenure/promotion decisions to dean
• December 9: Fall 2012 Schedule of Classes 1st edits due to Registrar’s Office
• January 5 – March 3: Annual Faculty Performance Evaluation and Post-Tenure Review
• January 11 – 25: Chair and PC review continuing faculty in 1st contract yr.
• January 15: Deadline to upload course proposals (changes, adds, deletions) to the curriculum TRACS site (LA Curriculum 11-12)
• January 26: PC submits recommendation for 1st yr. faculty to chair
• January 27: Summer 2012 Schedule of Classes final edits due to Registrar’s Office
• February 1: Chairs submit reappointment forms for 1st yr. continuing faculty to dean
• February 3: Chairs inform 1st yr. continuing faculty of reappointment action
• February 10: Fall 2012 Schedule of Classes final edits due to Registrar’s Office
• March 22 – April 15: Chair and PC review continuing faculty in 2nd contract yr. or 3rd or subsequent contract yr.
• April 1: Deadline to apply to use faculty-authored materials in Summer 2012 (http://www.provost.txstate.edu/pps/policy-and-procedure-statements/4-teaching/pps4-10.html)
• April 29: Chairs submit reappointment forms for faculty in 2nd contract yr. or 3rd or subsequent contract yr. to dean
• May 1: Deadline for chairs to provide list of faculty eligible for tenure/promotion in 2012-2013
• May 4: Chairs inform faculty in 2nd contract yr. or 3rd or subsequent contract yr. of reappointment action
Liberal Arts and Related Events:
• October 11: Texas State Study Abroad Fair (10-2, Quad)
• October 14-16: 2011 Ancient Maya Hieroglyphic Workshop sponsored by CASAA (CEN 157) (www.txstate.edu/anthropology/casaa/workshops/hieroglyphic.html)
• October 28: Alumni Association’s Distinguished Alumni Awards Gala (5:30, Embassy Suites San Marcos) (http://www.txstatealumni.org/site/Calendar?view=Detail&id=16781 by 10/15)
• November 2-3: Texas State’s International Research Conference for Graduate Students (LBJSC) (abstracts by 9/30) (http://www.gradcollege.txstate.edu/rsrch_conf.html)
• September 28: Workshop: Copyright Essentials (2-4, Alkek 105/106) (http://signup.txstate.edu/sessions/255-copyright-essentials-for-research-and-teaching)
• September 30: Workshop: FI Master Data (for help w/SAP) (10-12, JCK 460) (https://ibis.sap.txstate.edu:50001/irj/portal)
• October 13: Workshop: Managing Your Award (Post-Award Services) (1:30-3:30, JCK 420) (https://ibis.sap.txstate.edu:50001/irj/portal)
• October 14-15: Grant Writing Workshops for Liberal Arts faculty (contact Associate Dean Britt Bousman: email@example.com)
• October 6 (2:30-4:30) or October 7 (8:30-10:30): Workshop: Ways of Finding the Data You Need (JCK 460) (https://ibis.sap.txstate.edu:50001/irj/portal)
• October 17-18: NSF Regional Grants Conference (UT Austin) (https://www.signup4.net/Public/ap.aspx?EID=NATI375E)
• November 4: Grant Writers’ Workshop for Faculty and Graduate Students: Write Winning Grants (8-5, Embassy Suites) (http://www.txstate.edu/research/avpr/grant-ws.html by 10/13)
• September 27: Career Services: Careers in the Foreign Service with U.S. Ambassador Ron McMullen (5:30-6:30, LBJ 3-5.1)
• October 1: Discover Texas State and Family Weekend (9-2)
• October 3: Career Services Law School Fair (5:30-8, LBJ Ballroom)
• October 6: Farmers Market (Quad)
• November 3: Farmers Market (Quad)
• December 1: Farmers Market (Quad)
• December 5: Last day of Fall classes